Product development is becoming more complex, fast-paced, and globally distributed than ever before. As a result, businesses can no longer afford to rely on outdated tools or fragmented systems to manage the product lifecycle. That’s where Product Lifecycle Management (PLM) comes in.

PLM is a strategic solution that helps organizations manage everything from initial concept to retirement. But when a PLM system is missing, poorly maintained, or improperly implemented, the consequences can be costly, chaotic, and even catastrophic. This blog explores the top risks companies face without a robust PLM system and why investing in the right tools, processes, and support is essential.

Here is a list of the common problems you could face if you choose to manage your engineering data management and PLM systems in-house.

The Growing Demand for Centralized Product Data Management

In the absence of PLM, teams often resort to spreadsheets, local files, and email chains to manage critical product data. These disconnected tools may work temporarily, but they quickly become unmanageable as product complexity increases.

Without centralized data management, teams lose time hunting for information, risk using outdated files, and duplicate work. PLM offers a single source of truth that connects engineering, manufacturing, quality, and procurement teams with real-time access to product information.

Consequence #1: Product Delays & Missed Market Opportunities

One of the most immediate consequences of no PLM system is slower product development. Without structured workflows, version control, and digital collaboration tools, approvals take longer and communication breaks down. This delay not only increases development costs but also results in lost revenue from missed market opportunities.

Implementing PLM accelerates time-to-market by streamlining design iterations, automating change approvals, and enabling cross-functional collaboration from day one.

Consequence #2: Quality and Compliance Risks

Companies without PLM often struggle to maintain audit trails, proper documentation, and consistent processes across teams. This is especially risky in regulated industries like medical devices, aerospace, and automotive, where compliance is non-negotiable.

Manual systems leave room for error and increase the chance of delivering products that fail to meet safety or quality standards. PLM ensures that traceability, validation records, and required documents are captured and managed systematically.

Consequence #3: High Costs from Inefficiencies and Errors

Without PLM, inefficiencies build up across the product development lifecycle. Design teams may use incorrect versions, resulting in rework or scrapped parts. Change requests can be lost or ignored, causing costly delays or customer dissatisfaction.

A well-maintained PLM system mitigates these risks by automating data updates, linking CAD models with BOMs, and ensuring that teams are always working with accurate, up-to-date information.

Consequence #4: Poor Collaboration Across Departments and Suppliers

In companies without PLM, departments often operate in silos. Engineering, manufacturing, and procurement teams each rely on their own systems or documents, making it difficult to stay aligned.

This fragmentation leads to poor communication, misunderstandings, and decision-making based on outdated or incomplete data. PLM bridges these gaps by providing a collaborative platform where internal and external stakeholders can access and contribute to a unified product record.

Consequence #5: Lack of Long-Term Scalability

As products become more complex and markets more competitive, scalability is essential. Manual processes and disconnected systems simply don’t scale with growing demands.

Without PLM, organizations struggle to support product line expansion, manage global operations, or respond to evolving regulatory standards. PLM systems are designed to grow with the business, supporting new products, processes, and geographies over time.

Overlooked Risk: Not Hiring PLM Admin Support

Even companies that implement PLM systems may face challenges if they don’t hire dedicated admin support. As outlined in this article, the absence of skilled PLM administrators can lead to poor system performance, low user adoption, and reduced ROI.

PLM admin services ensure your system stays optimized, configurations remain aligned with your processes, and users are properly supported. Regular PLM maintenance prevents system failure and ensures your investment continues to deliver value.

Training the Workforce for Successful PLM Adoption

Technology alone isn’t enough. Even the most powerful PLM solution will fall short if your workforce isn’t trained to use it effectively. Without proper onboarding and continuous learning opportunities, employees will fall back on old, inefficient methods.

Ongoing training and change management initiatives help teams embrace new workflows and get the most out of your PLM implementation. It’s the difference between a tool that collects dust and one that transforms your business.

The Flip Side: What You Gain with a Strong PLM System

While the consequences of no PLM system are serious, the rewards of successful PLM implementation are equally powerful. A strong PLM foundation enables organizations to operate more efficiently, respond faster to change, and innovate with confidence. When done right, PLM implementation delivers measurable business benefits:

By integrating PLM into your core operations, you position your organization for future success. You gain not only operational efficiency but also strategic agility that lets you outpace competitors and exceed customer expectations.

Don’t Wait for the Pain Points to Pile Up

Many companies don’t recognize the consequences of no PLM system until they’re already struggling. Delays, quality issues, compliance failures, and high operational costs creep in quietly but compound quickly.

Investing in PLM implementation, ongoing PLM maintenance, user training, and admin support is not just a technology upgrade—it’s a competitive advantage. Don’t wait for these challenges to derail your product development. Let EAC help you build a strong PLM foundation that fuels innovation, efficiency, and growth. Learn more about what we can do for you! Check out our services today.

If you’re wondering how to get effective and long-term PTC Windchill Support, look no further.

We partner with PTC and are a Top Solution Provider because our experts truly believe PTC products are the best in the industry for the Digital Thread and improving the complete product development process. Our company would like to address some of the pain points you may experience while using your Windchill PLM platform. As well as inform you about the steps we are taking to enhance your overall user experience and boost efficiency across your enterprise.

As with any complex software system, there can be a number of frustrations that users may experience when working with Windchill. Here are some common Windchill complaints that we hear in the industry:

Overall, these frustrations can make it difficult for users to work efficiently and effectively with Windchill. Read on to learn how our EAC Productivity Apps provide Windchill support for all users and make your PLM system and ThingWorx Navigate work FOR you, not against you.

Windchill Support: User Interface

We understand that the complexity of the PTC Windchill user interface can sometimes be overwhelming. Windchill’s user interface can often be cluttered and difficult to navigate. The system has a lot of options and features based on how complex an integrated product database must be. In response to this feedback, we created EAC Productivity Apps.

Our goal is to simplify and streamline the interface, making it more intuitive and user-friendly across teams and departments while keeping security high. By reducing clutter and improving navigation according to different job titles and roles, we aim to enhance your productivity and reduce the learning curve.

Quick Search App

For example, the Quick Search App provides a simplified way for users to enter a number or attribute into a single search bar to find the data results within the context of their job role. This removes the need for users to apply an understanding of how Windchill objects are related and eliminates unwanted, irrelevant data for the task at hand.

Report Viewer App

Our Report Viewer app gives individuals outside the engineering department the ability to view and run Windchill reports with ease. Within the Report Viewer app, you can easily:

Part Associations App

This app provides a “shortcut” for users (especially shop floor employees) to access critical CAD files and documentation, and it consolidates results onto a single screen. Quickly access drawings, parts, assemblies, and other documents associated with CAD and part data.

For users who are in Windchill every day, we strongly suggest seeking out adequate training and support as a first step towards solving some of these frustrations. Even the most seasoned users may find tips and tricks that can simplify their workflows on a day-to-day basis.

BoM Compare App

Pro Tip: Did you know that Windchill BoM comparisons exist in Windchill?

They do! Now with our BoM Compare App, this feature is easier to find and leverage. View a side-by-side comparison of two Windchill bills of materials and select which attributes to compare, all with the click of a button.

Streamline PTC Windchill Navigation

Easy navigation is a huge factor that plays into workflow productivity. Windchill has many menus, screens, and options, making it difficult for users to navigate the system and find the information they need. This can be especially frustrating for infrequent users who are not familiar with the system.

Our EAC Apps are purposefully designed with easier navigation in mind. Instead of constant mouse clicks and multiple new windows opening across your screens, our developers created an ideal workflow. And significantly reduces how long it takes for you to get the info you need based on your job role.

Another challenge we hear from Windchill users is how long it takes to search for and find the data they need. We acknowledge that searching and finding documentation in Windchill can take way too long and cause a lot of frustration. This is especially true for people who only need to go into Windchill once in a blue moon. EAC Apps gets users to the data or drawings they need in just a few mouse clicks.

Below is a timetable that compares the number of mouse clicks it takes in the standard Windchill interface (a user with Windchill experience and skill) versus how many it takes using our productivity apps with little to no training needed.

Support Windchill Performance and Speed

Windchill can be slow to load, especially when working with large amounts of data or performing complex operations. This can lead to delays and frustration for users who need to work quickly and efficiently.

Additionally, optimizing the platform’s performance with maintenance on the back end is critical to ensure smoother operation, faster response times, and improved overall stability.

As a start, we highly recommend checking out the infographic, “6 Ways to Check and Maintain Your Windchill System” to support a healthy Windchill environment.

If your Windchill system continuously crashes or freezes, there is a serious issue that needs attention. For additional help, our managed services team is dedicated to resolving these issues and providing you with a more efficient and seamless experience. Our managed services, EAC Alliance, takes the heavy lifting off of your system admins so they can focus on their core responsibilities.

Learn more about the EAC Alliance program for Windchill. In regards to system crashing or freezing, that does NOT have to be your “normal”. In fact, 99.5% of our Alliance customers see a 100% in Windchill uptime and over 99% in availability. And 100% of our customers say they experience a significant improvement in speed and performance.

For most apps, you don’t even have to log into Windchill at all to get the info you need quickly and securely whether you’re a finance team member in your home office, or a builder on the manufacturing shop floor using your phone or tablet.

Quick Access App

More specifically, the Quick Access App eliminates the need to go into Windchill at all. Shop floor personnel can submit a problem report, a change request, or a new variance directly within the app. The Quick Access app improves user adoption and streamlines access to critical data sets.

The Quick Access app enables team members to quickly view a product’s structure, supporting information, and digital content. It also facilitates rapid issue capture to ensure quality and speed time to market.

Help with Effective Windchill Customizations

Another pain point that has been highlighted is the limited flexibility for customization within PTC Windchill. We understand that different organizations have unique requirements, and we are committed to empowering you with the ability to tailor the platform to your specific needs.

We are actively working on expanding the customization options and offering more flexibility to adapt PTC Windchill to your workflows and processes. Each EAC App allows for ample customization based on what your team or department wants or needs! We’ll set you up for success.

The best part is, even if you upgrade your Windchill version, you don’t have to start over with custom code like you do with ThingWorx! Our apps help administrators maintain the user portal after ThingWorx Navigate upgrade releases.

Windchill Security and Task Support

Need to give Purchasers access to only specific assets? Our EAC Apps allow you to share critical data securely with those who need it based on particular permissions and settings.

Give your shop floor access to the latest drawings, and design changes with easy-to-find and digestible data without having to email busy engineering teams. By expanding access to users in multiple departments with just a few clicks supports your Windchill investment.

Task Management App

Meet the Task Management App. Task Management helps users complete multiple tasks within one window! Streamline your workflows, filter by team assignment, and finish your to-do list. This app will fuel your efficiency, user adoption, and time management.

The Task Management App was designed to enable stakeholders to review and act on assigned Windchill change tasks. It provides visibility into important open tasks and their status.

Additionally, we have a robust knowledge base, user mentoring, and tutorials to assist you in leveraging the full potential of PTC Windchill. Our training and mentoring team is always available to address your queries and provide timely assistance.

Support for Windchill Collaboration and Integration

Is your engineering team the only department accessing Windchill data? If so, your company is not maximizing your technology investment. Our experts stress the value of collaboration and integration with other tools and systems for seamless workflows and processes surrounding your current tools and technology environment.

Our intuitive role-based apps make it easy for stakeholders in other departments to get the data they need from Windchill in a matter of seconds – instead of constantly having to ask the engineering team for answers!

Each app can be tailored to a specific role in your organization. Plus our PLM Apps integrate with any 3rd party system and expand Windchill’s integration capabilities, allowing you to connect with a broader range of applications and enabling smoother collaboration across different teams and departments.

Windchill Support for BoM Reports

For example, a healthy manufacturing BoM report requires input from multiple departments including design, procurement, manufacturing, and sales, and even more stakeholders need access.

The BoM Reports App allows all departments across the enterprise to accurately see the BoM data they need in real-time in the context of their job role. Within the app, you can view lists of unreleased products, created or modified parts in real-time (Cheers to supporting the digital thread strategy!)

Windchill Support for Change Management

Furthermore, Change Management is a core operational asset that can make or break processes across the enterprise. Our Change Management App aims to automate the critical flow and hand-off of information between teams and departments.

Enable excellent project management with an app that provides graphical views of problem reports, change requests, change reports, change variances, promotion requests, and more. This app is highly customizable based on the department and role of each user for maximum efficiency.

Bonus PTC Windchill Support: Implementation & Upgrades

Without experts who have the adequate time and capacity to do so (it’s seriously a full-time job), Windchill may not always be implemented properly in a timely fashion. This leads to data inconsistencies and errors. Errors that almost all manufacturers just can’t afford to be making.

The right approach matters, especially with PLM. To mitigate risk and save your IT team from a heavy burden, check out our service offerings for advanced Windchill support including Windchill implementations, upgrades, installs, and migrations.

Why Windchill is Still Critical for Success

Your feedback and input have been invaluable in shaping the direction of our efforts to improve your experiences with the complex yet powerhouse that is Windchill. We want to assure you that we are committed to continuously enhancing the platform with EAC Apps to serve your needs better and exceed your expectations.

The amount of power and robust capabilities of Windchill is the best investment a company can make on its digital transformation journey and implementing the digital thread. Connecting your data is critical. Finding and accessing your data with user-friendly PLM apps expands Windchill usage and amplifies your Windchill investment.

EAC Apps is the practical solution for PTC Windchill support by increasing Windchill usage and user satisfaction across the enterprise.

If you have any further pain points or suggestions, we would love to hear from you. Your insights are vital in driving our ongoing improvements.

Discover more info in the EAC Apps Brochure or check out the webinar replay.

P.S. Did you hear? We released the latest version of EAC Apps 3.3.0! Check out the Compatibility Matrix and Release Notes here.