There are many benefits of AR (Augmented Reality or Assisted Reality) and digital work instructions, but the idea of digital transformation can seem overwhelming. This article talks about why many organizations are starting to consider digital work instructions, and the benefits augmented reality (AR) can bring.

As organizations begin to deploy applications at scale, they often realize that AR presents both opportunities and challenges. Creating compelling AR experiences for an enterprise has historically been difficult, limiting the reach of how much and what can be deployed.

Despite the occasional challenges, organizations continue to explore the new possibilities and value AR can bring to service, operations, engineering, and manufacturing.

For starters, if you’ve made a heavy investment in technical publications or technical documentation, odds are you have a lot of content in a multitude of systems and formats such as Arbortext, DITA, or even S1000D. This has most likely occurred over a long period of time and leveraged a lot of resources.

With all the resources, time, and energy put into your technical publications the idea of ‘going digital’ or moving towards ‘digital work instructions’ can be daunting.

So why is there currently so much ‘hype’ about pairing Augmented Reality with service or manufacturing, and what benefits can it bring to your organization?

Well… there are a lot of reasons for taking on digital work instructions, or even hands-free work instructions, that can be projected by a head-mounted tablet, a headset, or even an iPad or cellular device. And quite frankly, there are a lot of practical applications throughout an enterprise that can benefit from up to date content delivery and process/quality control.

Augmented Reality relates to the new workforce

If you look at manufacturing plants, assembly facilities, and at the service world as a whole – these groups of people are aging. This means that the manufacturing skills gap is widening.

In fact, there’s quite a bit of turnover happening which is starting to make it difficult for organizations to find competent, qualified replacements.

Studies show that over the next decade, due to economic expansion and the surge in baby boomer retirement, nearly 3.5 million industrial jobs will be needed, and 2 million are expected to go unfilled.

For instance, if you look at an aircraft assembly worker today, most are going to be older guys and gals. They’re used to doing things with physical resources (such as paper for example).

But if you’re looking to replace one of these retiring workers, your replacement is most likely going to be someone used to consuming his or her information through technology devices like iPads or mobile phones. A bonus, however, is that these individuals are more likely to be very open to new technology such as a head-mounted tablet.

The fact is, in most cases, we are talking about entirely different generations of our workforce. The way they consume, process, and work with new information will be entirely different than veteran-ed workers.

It is in your best interest to get these new-aged workers up to speed as quickly as possible. An excellent way to do that is to use delivery methods familiar to younger generations.

This is one of the many reasons companies have begun to explore augmented reality (AR).

Best-in-class organizations realize the benefit of investing in ways to get new workers up to speed as quickly and efficiently as possible.

AR for field service

Many organizations see “field service” as an excellent starting point to implement AR. There are a lot of time savings for service personnel when you go from paper to digital. This is why companies across the board have made the decision to go into a paperless environment.

The upside of AR is readily apparent when inspecting how someone attempts to execute specific detailed tasks on a shop floor. This almost always involves going back to paper instructions which in turn, takes time and wastes a whole lot of resources; hunting for documentation, going to-and-from workstations to document cabinets, etc. This compounds as workers switch tasks.

Augmented Reality provides cross reference materials

By simply enabling a workforce to digitally access resources, an organization can save time, proactively improve processes, and more effectively manage quality.

Augmented Reality allows workers to very quickly and efficiently cross-reference material and pull up related images, user guides, bulletins, and other content. All without leaving a workstation or job site.

For example, if a service technician was to get lost while using a paper instruction manual and he or she didn’t know the next step, AR provides a solution.

With an augmented experience the service technician can link directly back to technical information to read further into a problem that perhaps wasn’t included on the paper instruction manual or was somewhere else.

AR helps track detailed project status

Because AR is simply a delivery mechanism, it can be configured to interact with multiple databases and content sources. Project and task authentication and sign-off requirements can be delivered to workers through their devices but managed digitally at the edge or within discrete systems.

This means there’s a detailed digital trail of the work that’s been done and being done by each individual service technician.

Therefore, if a service task were to get interrupted, someone else on the team could pick up where the previous technician left off – knowing that the all the steps in the work instructions have been completed and signed off by the last worker.

Process and quality control benefits of AR

Some AR solutions even provide the added benefit of recording the time taken to complete a specific step or entire task. It provides insight into possible areas for training or process optimization.

In other words, it can help an organization notice discrepancies between expectations and execution – ‘as written’ and ‘as executed.’

You open the door to many closed-loop quality control improvements when you have insight into, and a digital signature on every completed task.

Hands-free work environment

Both head-mounted tablets and phones can be operated in a hands-free environment.

Handheld devices scan activated QR codes to read instructions. This allows operators to maneuver hands-free while the instructions are being read to them.

By using a head-mounted template environment, you can verbally communicate with the instructions on the head-mounted tablet without ever having to look away from work, or wake up a tablet or phone.

The return on investment for AR

The upfront costs are often the most expensive part of this piece of this digital transformation journey. Whether implementing a full-scale enterprise deployment or a proof-of-concept, you’ll often need to lay the same foundation of supporting technology. But it is worth it.

Talk with us if you’d like help figuring out a ballpark investment to get AR going at your company.

The ROI is tangible and real. For instance, AR solutions can easily save a $60,000 fully loaded resource 8 to 12 minutes a day by replacing paper and disjointed processes. That turns into four hours a month, forty-eight hours a year. That’s more than $1,300 per year in savings for every worker. The ROI quickly goes up proportional to the number of users added to the system.

Conclusion

I’ve made my case. But it doesn’t change the challenge I brought up at the beginning of this article. Moving, converting, and re-authoring legacy technical documentation is daunting…

Or is it?

We have a solution. It’s called AR Instruct™. Watch the video below to get an idea of what it is and how it could help you.

AR Instruct™ is an application that takes an existing product, assembly, service, and other technical information (in formats like DITA, XML, Arbortext, S100D, etc.) and dynamically transitions it to be displayed in a digital work environment. We aren’t talking about publishing a PDF on an iPad either.

AR Instruct™ publishes fully interactive experiences complete with voice commands, step management, graphic viewers and all.

You should do two things after reading this article – 1) Request a demonstration and 2) Forward this on to the people in your organization responsible for publishing and managing work and service instructions.

Let’s talk about how technical documentation impacts field service procedures, high costs of inaccurate technical information, the root causes of service failures, and how to achieve high field service productivity and effectiveness.

Many of the fundamental issues in service occur due to inaccurate service information and technical documentation that is difficult to understand.

We have all been in a situation, at least once, that involved failure to deliver a service as promised. Why? It’s because all brands and businesses make promises! But the truth is… service issues happen

When service fails to deliver on promises, or a buyer experiences poor customer service, the result almost always ends with lost customers, canceled subscriptions, and tarnished brand reputation.

The impact of a service failure can be devastating. Let’s talk about the root causes impacting service issues and failures

The impacts of service issues

The greatest influence on service almost always has to do with one thing; technical documentation. By technical documentation I am referring to tech pubs, standard operating procedure documents, service instructions, maintenance manuals, guides, work instructions, procedures, bulletins, etc.

I’m talking about anything and everything that is provided to help assist and guide service technicians. Many of the fundamental issues in service occur due to technical documentation, let’s talk about why.

Technical Documentation and Field Service

Today many field service and manufacturing organizations rely on traditional time-intensive methods to develop and deploy technical documentation such as service procedures, work instructions, guides, manuals, etc.

But the fact is – oftentimes the tech pubs, guides, and manuals that are created, aren’t even read (or in some cases even used) by field service representatives for which they were designed!

In addition, technician instruction manuals and documentation designed to be used in field service are often out-of-date. This is due to the high maintenance and distribution costs to create, maintain and produce continually up-to-date field service documentation.

This issue compounds as products become more and more complex in response to ever increasing customer demands for innovation and customization.

This rise in complex products has resulted in complex service and maintenance procedures, affecting and influencing inaccuracies in technical writing and documentation. As the demand for complex maintenance and service procedures increase, technician efficiency decreases due to more time being spent searching for the correct service information in a format that can be used on the field. This often results in repair and maintenance delays.

When service technicians encounter unfamiliar problems and don’t have reliable service information to solve a problem, the need for repeat service visits increases. There are many major negative consequences from these situations.

For example, a customer might experience equipment downtime. This downtime impacts both the service provider, as it inflates the cost of service, as well as the customer, as they lose productivity.

The high costs of inefficient field service

For you, as a service provider, the consequences of poor service information, complex products, and poor technician efficiency can drastically impact your costs of service in a number of ways.

For starters, let’s assume you work with service contracts. Service contracts often contain elements such as equipment up-time clauses. In the case you were to unintentionally breach one of these ‘set clauses’, it’s fair to assume the organization would face undesirable penalties and costs.

Take a deep breath. All is not lost. The added costs from inefficient service strategies are completely avoidable!

Repeat field service visits also drastically increase business costs. Multiple repeat visits to service products quickly increase costs and become very expensive. This is why many organizations seek to avoid repeat service visits at all cost.

A rarely considered cost-driver for service stems from difficulties comprehending poorly written, inaccessible, and out-of-date technical documentation.

When service technicians are unable to easily identify which spare parts are required, they often order multiple parts in hope that one will be correct. This results in high part returns, and handling costs. Not to mention, the need to hold more parts in stock from inflated orders (the bull whip effect), also affects parts inventory.

The skills gap is also increasing the cost of inefficient service.

“Faced with continuing economic expansion and retirement of baby boomers, the US manufacturing industry is looking at a potential shortage of 2.4 million workers in the next decade.” – 2018 Deloitte & The Manufacturing Institute skills gap study

To put it in perspective, a large portion of our workforce is approaching retirement soon. This is causing the skills gap to widen. With the loss of tribal knowledge, access to consumable expert knowledge becomes increasingly necessary.

New and inexperienced technicians have repeat service visits which cause an organization to face higher training costs, while overburdened experienced staff members are forced to train and pick up the slack for newer employees.

All of these things impact customer satisfaction. These conditions damage service reputations for both an organizations product, as well as, service contracts. Most importantly, all of these scenarios impact an organizations ability to retain customers and garner repeat business.

Sometimes you need to break down the barriers between product development and operations.

How to gain high service productivity and effectiveness

In order to obtain high technician productivity and effectiveness you must re-evaluate your service methods and procedures

Increase technician comprehension with accurate AR work instructions

To increase technician comprehension, look into concepts to create accurate, in-context augmented reality (AR) work instructions that overlay digital information onto a physical product.

Establish accurate part identification

Consider implementing accurate AR experiences so part identification, replacement and ordering are easy and accurate.

Enable remote real-time work instructions

Enable expert technicians to give remote, real-time guidance on physical objects using assisted reality tools like Vuforia Chalk.

All of these help service organizations create a more flexible, agile, workforce. These changes result in increased equipment uptime and productivity. They result in happier customers and more empowered workers.

Most importantly – you can start implementing these benefits today. All the technology currently exists. We would love to work with you and your organization to understand your service operations goals and map a path forward.

Augmented Reality (AR) and Assisted Reality for digital work instructions have become a growth driver, or at least consideration, for many industries.

Yet moving everything from paper or ‘digital hard-copy’ to digital AR experiences seems to be a daunting task for large and small organizations alike.

The truth is, there are many ways to incorporate augmented reality into service, but many of these can disrupt current processes and be a challenge to implement.

This is why, our company (EAC Product Development Solutions), developed and created an easier way to make service information more accurate, relevant and accessible.

We created a solution that automatically republishes your existing technical content likeXML, DITA, S100D, etc. with no need to reformat, author or rework any content that you already have.

It allows you to easily deliver the content behind AR instructions, manuals, and guides to digital devices such as tablets, head-mounted displays, or cell phones.

Implementing AR for service should be easy. That is why we created a better way.

The tool is called AR Instruct – It easily connects traditional technical publication content to the AR world.

Digital Work Instructions & AR Instruct

AR Instruct enables “hands-free” execution of work instructions using the latest immersive technology including: Augmented Reality, Assisted Reality, and Mixed Reality.

Our AR solution works as an AR publishing engine that repurposes existing S1000D, Arbortext, or XML, technical publication content and simplifies the transition to hands-free and mobile paperless instructions.

The best part? AR Instruct requires no content re-authoring and no content rebuilding. It’s really that easy.

AR Instruct can even dynamically publish up-to-date work instructions from the latest document revision on your server. This will ensure accuracy, compliance, and quality.

Watch the video below to get a quick and easy introduction to AR Instruct.

How does AR Instruct work?

A Service Engineer scans a work order QR code to locate relevant service procedures.

Our AR publishing engine, AR Instruct, retrieves XML content and dynamically formats it for AR viewing. This requires no manual publishing at all.

Using a digital device like a Vuzix or RealWear, the service engineer can navigate the AR content hands-free with voice commands.

The Service Engineer can inspect each associated technical graphic related to the product.

The Service Engineer can also expand any technical graphic or content for enhanced viewing.

With the AR Instruct graphic viewer, the Service Engineer can pan and zoom any image by using voice commands. All buttons he or she sees are “readable” as voice commands.

Using voice commands, the Service Engineer can navigate links to cross-referenced steps or procedures.

Once the Service Engineer is done with the cross-referenced content, he or she would be able to return to where they left off in the original service procedure.

When all steps are complete, the AR Instruct software notifies the Service Engineer that the procedure is done and all steps are recorded as complete.

The Service Engineer exits back to the bar code scanner to begin a new work order or procedure.

In today’s fast-paced digital environment, the demand for accurate, consistent, and timely product information is paramount. Traditional methods of technical documentation, often reliant on manual processes and disparate tools, fall short in meeting these demands. This is where PTC Arbortext emerges as a game-changer. It offers a dynamic publishing solution that streamlines the creation, management, and delivery of technical content.

The Pitfalls of Traditional Documentation Methods

Many businesses rely on one or two technical writers to collect all required technical and digital information needed to create technical and marketing publications. Most of this effort is manual, using the tried and true method of emailing, calling, and walking down the hall to bug technical resources for information or a screen grab; over and over. Then the information is created using a one-and-done single-instance authoring software like Adobe FrameMaker, Adobe InDesign, or Microsoft Word.

This is a problem for a number of reasons, including:

Just think of everywhere incorrect information could live if an update is missed. Web sites, user manual libraries, manufacturing instructions, service instructions, printed manuals, marketing literature, and the list goes on. This can increase the risk of providing out-of-date or inaccurate information to customers, manufacturing personnel, and service technicians.

Embracing Dynamic Publishing with Arbortext

PTC Arbortext offers a comprehensive solution to these challenges by enabling dynamic publishing. This method automates and integrates the entire documentation lifecycle. Key benefits include:​

Core Components of the Arbortext Suite

When arguing for Arbortext, there’s strength in overarching capabilities. However, there’s also the power and precision of its individual components. Like many other PTC product lines, Arbortext boasts a suite of several integrated tools. This robust ecosystem of tools work together to streamline structured content creation, styling, and publishing. This empowers technical teams to do more, faster, and with fewer errors. These extensions have been designed to enhance the documentation process. They include:​

Together, these tools form a tightly integrated publishing solution. This solution enables organizations to maintain consistency, scale their documentation efforts, and reduce operational risk. Whether you’re a single author or managing a global documentation team, the Arbortext suite equips you with the foundation to build and deliver content that’s smart, structured, and future-ready.

Integration with PTC Windchill for Enhanced Content Management

One of the most compelling reasons to argue for Arbortext is its seamless integration with PTC Windchill, a leading product lifecycle management (PLM) system. This connection allows organizations to manage both product data and technical content within a single, unified platform. By linking Arbortext with Windchill, companies gain tighter control over content versioning, reuse, and approval processes, which is critical in regulated industries or highly complex product environments.

Windchill serves as a single source of truth, ensuring that content creators always work with the most up-to-date product data and documentation. This reduces the risk of inconsistencies between product updates and technical materials—whether it’s a service manual, part catalog, or training content. Integration also supports granular access control, workflow automation, and traceability, helping teams stay audit-ready and in compliance.

Together, Arbortext and Windchill form a powerful digital thread that connects engineering, manufacturing, and documentation teams across the entire product lifecycle. This integration not only accelerates content creation and delivery but also reinforces data integrity and operational efficiency, making it a cornerstone argument in favor of adopting Arbortext for dynamic publishing.

Real-World Impact: Efficiency and Accuracy

When arguing for Arbortext, it’s essential to look beyond features and focus on real-world outcomes. Organizations that implement Arbortext experience measurable gains in both operational efficiency and content accuracy. By automating manual processes like formatting, layout, and publication, teams spend less time on repetitive tasks and more time on high-value content creation. This leads to faster documentation cycles and reduced time-to-market for products.

Dynamic publishing ensures that information is consistent across all deliverables, minimizing the risk of errors or outdated content reaching end users. Technical writers can generate multilingual, multi-format documents in a fraction of the time it would take using traditional tools, and updates can be made globally with just a few clicks.

Ultimately, Arbortext isn’t just about creating content—it’s about transforming how content is managed, updated, and delivered throughout the organization. These efficiency and accuracy gains drive real business value, making a strong, results-based case for integrating Arbortext into your enterprise content strategy.

Making the Case for Arbortext

In an era where information accuracy and speed are critical, arguing for Arbortext becomes a matter of strategic importance. Making the move from manual technical publications to what we just described allows tech writers to focus on optimization of publishing methods rather than data collection and integration. It helps insure overall accuracy of product data throughout the company and in the marketplace. By transitioning to dynamic publishing with PTC Arbortext, organizations can overcome the limitations of traditional documentation methods, ensuring that their technical content is accurate, consistent, and delivered efficiently across all platforms.